Galaxypedia:Privacy policy

From Galaxypedia

Smallketchup82 and Galaxypedia Staff are committed to preserving your privacy and being transparent about how we use information collected through (the "Website") and any other applications, functionality, or services offered by Smallketchup82 (collectively with the Website, the "Services"). This Privacy Policy describes how the Galaxypedia Staff uses, collects, and shares information collected through the Services. By using the Services, you agree to and accept the practices described in this Privacy Policy.

1. Contributions

1.1 Public Content. All content (pages, images, files, etc.) on Galaxypedia is public, including any contributions made by our users. The history of every edit to content made through the Services is publicly displayed and retained indefinitely by the Galaxypedia. Even if an article is "deleted," a website administrator or volunteer may still see what was removed from public view. Aside from the rare times when the Galaxypedia is required to delete editing-history in response to a court order or legal process, there is no guarantee that permanent deletion will occur.

1.2 Individual Contributions. If you contribute or edit content on through the Services ("Contributions"), your Contributions will be visible to the public and may show up in search results of third-party search engines. If you have registered an account with Galaxypedia, your Contributions will be associated with your username. If you have not registered with Galaxypedia, your Contributions will be associated with your IP Address, assuming that you are able to edit while not registered.

1.3 Private Wikis. Some wikis may be marked as private, which means that Contributions therein are not normally released to the general public. Galaxypedia Staff have access to content on private wikis as part of their role in assisting to provide our Services. Access to content on private wikis is granted or revoked by the creators and administrators of these wikis. Be aware that the wiki administrators can restrict your access to Contributions you have made on a private wiki, or even to make the entire wiki public content.

2. Information Collected by the Galaxypedia

As part of the Services, we may collect the following types of information from you when you use the Services ("User Information"):

2.1 Registration Information. In order to access certain portions of the Services you must complete a registration form. In this registration form, we collect certain personal information, such as your email address, username and password. Your email address will remain private, unless you choose to post it on public facing portions of the Services, such as your profile page or the Contributors Page. Please use discretion on what you choose to post on public facing portions of the Services, as it will be available to the public and may show up in search results of third-party engines.

2.2 Username. You will also be asked to create a username, which will be used to identify when you are logged onto the Services, and to identify your Contributions to the Services. Again, your username will be visible to the public, and may show up in search results of third-party search engines.

2.3 Optional user information: As a registered user, you may choose to share more details publicly. You may provide your name, a personal website, share your email address, and talk about yourself on your profile page. Please use discretion on what you choose to post on public facing portions of the Services, as it will be available to the public and may show up in search results of third-party engines. If provided, your name may be used to identify your Contributions to the Service, and may be used by third parties as a means to attribute your contributions.

2.4 Usage Information. Galaxypedia may collect certain usage data, such as your IP address, URL request, browser type, and the date and time of a request. Galaxypedia may use cookies (as further described below) or other automated mechanisms to collect this information and may collect this information on an aggregate or individual basis. Galaxypedia uses this information for statistical purposes to help administer, manage and improve the Services, prevent abuse, analyze trends, and to tailor your user experience. In addition, Galaxypedia may use anonymised usage statistics that may be derived from this information for research or reporting purposes.

2.5 IP Address. Galaxypedia collects your IP Address for moderation & security purposes. Galaxypedia Staff have the ability to remove your Contributing abilities via your IP Address and can view your IP Address at any point in time, this IP Checking process is logged to prevent abuse and is usually restricted to higher up staff. Contributions made by unregistered users will be publicly identified by that user’s IP Address.

3. Information Collected by Hosted Wikis

While this policy applies to all wikis hosted by Galaxypedia Staff, the operators of the Hosted Wikis may collect additional User Information. The Galaxypedia does not retain any of this data. Any additional User Information collected by a Hosted Wiki must be described on the privacy policy page of that wiki and must be collected in compliance with applicable law. If you learn that a wiki is collecting data beyond the scope of its privacy policy or in violation of the law, please discontinue using that wiki and inform Galaxypedia Staff immediately.

4. Cookies

Cookies are small files that the Galaxypedia can send to your browser for storage on your computer. Cookies make using the Services easier by saving your status and preferences and refreshing them every time you use the Services. For instance, the Galaxypedia may use cookies to recognize you when you return to the Services so that you do not have to resubmit your log-in credentials. In order to clear this logon information, for example if using a public terminal, you should log out of your account. While many browsers allow you to change your settings in order to refuse cookies or to be alerted when cookies are being sent, the Galaxypedia recommends that you leave cookies enabled, as disabling cookies may prevent you from using and may interfere with some functionality of the Services.

Cookies are not required to browse Galaxypedia, but are technically required for some features. Galaxypedia uses cookies for:

  • Maintaining logged in status, using an account, and setting preferences; or
  • Ensuring that once you have read the cookie warning required by UK law, you no longer see this notice; or
  • Gathering Usage Information for statistical purposes. This may be disabled by setting your browser to send a Do Not Track header. Use of this data is subject to the restrictions of Section 7 below.

No personally identifiable information will be disclosed to any third party solely and directly by your use of cookies.

5. Archiving

Galaxypedia may retain User Information collected through the Services indefinitely for restorative, archival, or research purposes. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Galaxypedia retains individual Usage Information for 90 days, after which it is deleted.

6. Email Communications

Galaxypedia may send you emails containing Galaxy related news or promotions. You may also receive notification emails from Galaxypedia to inform you of changes in the Services, new service offerings or other information related to your use of the Services. If you do not want to receive promotional emails from Galaxypedia, please visit your User Preferences page or follow the opt-out instructions contained in email messages you receive from us. However, please note that, even if you choose not to receive marketing emails from Galaxypedia, you will continue to receive all emails related to your use of the Services (e.g. those regarding forgotten user passwords) from Galaxypedia. Controls to set which emails you receive from Galaxypedia are in the Preferences page.

In addition to automated messages sent by the Services, users with verified email addresses may wish to communicate with each other. By default, if you have a verified email address, other users may use a Special page ("EmailUser") to send messages to you and vice versa (Although this feature is usually disabled on the server). When you use EmailUser to send a message, Galaxypedia will send an email to the recipient of your choice which includes your email address and the content you chose to send. Your email address is not revealed when others contact you. EmailUser functionality may be enabled or disabled on the Preferences page.

7. Sharing of Information with Third Parties

Generally, Galaxypedia does not share User Information with third parties without your consent. Galaxypedia is non-profit and do not have advertisements running on the website. We use donations to operate. Nonetheless, in order to maximize your user experience on the Services, the following individuals or entities may have access to User Information:

7.1 Galaxypedia Staff. Galaxypedia Staff may have access to User Information as necessary for Galaxypedia to provide you the Services.

7.2 Third Party Service Providers. Galaxypedia may share User Information with its third-party service providers as necessary for those third party service providers to provide services to Galaxypedia.

7.3 Protection of Galaxypedia and Others. We may share User Information when we believe in good faith that release is necessary to comply with a court order; to comply with applicable law; to comply with a subpoena from a third party; or to protect the rights, property, or safety of Galaxypedia, our staff, our users, or others. This includes exchanging information with other companies and organizations for fraud protection. We may also share information with Authorities if we believe that you are at danger (Self Harm, etc).

7.4 Data Analysis. Galaxypedia may use, transfer, and share aggregated, anonymous data derived from User Information with wiki administrators, researchers, journalists, funders and other third parties that Galaxypedia may choose to work with. This data will not include any personally identifiable information and you will always be notified when information should be shared for this purpose.

8. Children

The Galaxypedia does not operate Services that are targeted at people under 13 years of age, and will not collect personally identifiable information of said users. Those under 13 are not permitted to sign up to our services. We will terminate accounts from users confirmed to be under the age of 13. If you are a parent or guardian and become aware that your child has been using the Services, please let us know and we will remove your child’s information and terminate their account.

9. Transfer of Information Across Borders

Your information may be transferred to, and maintained on, servers and databases located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as your jurisdiction. Please be advised that we may transfer your information to and from any state, province, country or other governmental jurisdiction, and process it in the United States, Canada, or elsewhere. By using the Services, you consent to any such transfer of your information.

10. Copies, Amendments, and Erasure of Personally Identifiable Information

You have a right to a digital copy of all personally identifiable information (PII) stored about you by Galaxypedia. You also have the right that we correct any PII that Galaxypedia has collected or displays on the Service.

Additionally, you have a right to request erasure of PII stored by Galaxypedia. Wiki Contributions are typically not subject to this clause, as they are governed by the applicable content license contract under which you submitted the data. In particular, you should be aware that most Creative Commons licenses require that Galaxypedia provide attribution of the author of the content.

In order to make any of these requests, please contact the site owner at

10.1 Security Notifications You have the right to be notified of any security breach at Galaxypedia which exposes your personal information. Galaxypedia will make public disclosures of security breaches that we uncover on the Website. If we determine that a breach of the Services has revealed personally identifiable information of a large number of users, Galaxypedia will announce the issue by a notice on all wikis. If it is likely that your information has been hacked, and you have provided Galaxypedia with your email, Galaxypedia will send email notifications on the breach to you.

Effective Date of this Privacy Policy

  • This Privacy Policy is effective as of 2021-11-28.
  • This policy was last revised on 2022-06-18.

For questions please notify Smallketchup82 by emailing or on Discord sugondese#5733